Secretary

Functions of the Secretary:

The HOA secretary maintains the association’s meeting minutes and official records, reviewing and updating documents as required and ensuring they are stored safely and accessible to association members. He or she is responsible for providing proper notice of meetings, as well as distributing documents, such as official records, agendas and meeting minutes, on a timely basis to association members and/or their authorized representatives. In addition, as the custodian of the association’s official records and documents, the secretary ensures the association meets all legal documentation requirements, such as annual filing deadlines.

An effective secretary should be well-organized and can quickly produce any documents required as soon as they are requested. Most secretaries also write and send the neighborhood newsletter to keep the Owners up-to-date on happenings and general association information.